youth playing in concert

Parent Responsibilities

We also recommend parents read our page on Musician Responsibilities. Our behavior rules are designed to foster professionalism, teamwork, and respect for fellow musicians. Please encourage your musician to fulfill their responsibilities.

Stay in Touch

Read our announcements

Every week we post important, time-sensitive announcements on the website and send it out via emails on Thursday or Friday. Look for these emails and contact us if you aren’t receiving them.

Support BYSO

Pay tuition promptly

Learn more about tuition and fees. If tuition costs are a hardship for your family, financial assistance is available.

Volunteer at least once during the year

Our small staff depends on parent volunteers to help with student auditions, retreats, and concerts. Learn about volunteer opportunities and sign up here.

Help us fundraise

We set our tuition low to keep BYSO affordable for as many musicians as possible, resulting in tuition fees that cover only half of our student costs. To help close this gap, we rely on donations from our member families at our annual fundraisers, Pass the Hat in the fall and our Garden Party in the spring. BYSO is a nonprofit 501(c)(3) organization, so donations are fully tax-deductible. You may learn about our operations by reading our most recent Annual Report.

Ensure Musician Attendance & Transportation

See pick up and drop off times and locations.

Support prompt and reliable attendance

Musicians are expected to attend all retreats, rehearsals, and concerts listed for their ensemble on our calendar. This includes anything scheduled on holidays or breaks for your school district. If the musician needs to arrive late, leave early, or miss an event altogether, they must notify their conductor ahead.

Drop your musician off at least fifteen minutes early for all rehearsals and other events. This allows your musician time to find their seat and unpack their instrument.

Bad weather policy: a rehearsal or concert that is missed by a student due to bad weather will be excused if we are informed promptly. If you cannot get to a rehearsal, retreat, or concert safely, please stay home.

Pick up your musician on time

You must pick up your musician immediately after each rehearsal and concert unless other transportation has been arranged, such as a carpool or the student driving. For safety reasons, students are not permitted to leave the building to meet parents outside.

If a parent is late to pick up their BYSO musician, a conductor or another adult will wait with the student until the parent arrives. (For student safety reasons, this is non-negotiable.) These staff members have their own schedules to keep. Therefore, in fairness to all, we cannot accommodate late pick-ups.

We enforce this policy as follows:

  1. The first time a parent is late to pick up their student, they will receive a notification email.
  2. The second time, the parent will be billed $10 per student for every 10 minutes they are late.
  3. Subsequent violations may result in dismissal from the organization.

If you are concerned that your personal or transportation circumstances will make you unable pick up your musician on time each week, please contact the BYSO office ahead of time so that we may help.

Carpooling

You may wish to consider arranging a rehearsal carpool with other parents in your student’s ensemble or an ensemble that rehearses at the same school. You can see where and when all our ensembles rehearse at byso.org/members/rehearsals.

Give Musicians Space During Rehearsal

BYSO rehearsals are “parent-free.” We appreciate parents and other non-participants helping to prepare a room for rehearsal, but they must stay outside the room while the rehearsal is taking place.

Parent observation of rehearsals is extremely distracting both to the students and to the instructors (including observation through door windows). Quiet is essential near all rehearsal rooms.

We encourage parents to leave the building and return for their student promptly at the end of rehearsal. View start and end times for rehearsals.

Parents who choose to wait on-site while their BYSO student is rehearsing must stay in a designated parent waiting area, available at each school where we rehearse. All of our host schools are firm about not allowing “wandering” behavior from either students or parents. This is a legal liability issue for these schools as well as for us, and non-compliance may make BYSO unwelcome to rehearse there.

Attend Concerts

Each concert represents months of dedication and hard work on the part of every musician present. Your musician will be proud of what he or she has accomplished and will want to share it with you! Please note: your musician must stay for the entire concert in which they play. Listening to other students perform is an essential part of their music education. We encourage you to stay for the entire concert as well.

BYSO keeps concert ticket prices as low as possible for our member families and offers extra savings through season ticket packages. If ticket costs are a hardship for your family, please contact our office.

Parents must understand and respect BYSO’s Concert Etiquette guidelines. Personal video recording, sound recording, and photography are not allowed during BYSO concerts.

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